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Dakota ACAC Board of Directors May 1, 2007 – Watertown, SD The Dakota ACAC Board of Directors met on May Day, 2007, at the Grainery Restaurant in Watertown SD. Participants included Art Hagg, President; Travis Vlasman, President-Elect; Amy Crissinger, Past President; Kenton Pauls, Human Relations Chair; Doug Zeltinger, Govt. Relations Chair; Heather Solberg, Professional Development Chair; Connie Kaldor, ND Council Chair; Karen Reilly, ND Exective Director; and Tom Cool, Dakota & SD Director. Adam Heinitz, Secretary-Treasurer; and Brandi Tschumper, SD Chair, were unable to attend.
Art Hagg called the meeting to order at 9:55 AM.
The minutes of the April 27, 2006, meeting were reviewed and approved. Travis moved approval. Passed. Tom said he is unable to located minutes from the June, 2007, meeting and will check with Adam Heinitz about his notes.
Tom presented the financial report for the year to date, showing a current balance of $8,468 with the net gain for the current fiscal year to date of $1,397. Kenton moved to approve the report. Connie seconded. Passed.
President's Report Art reported NACAC contacted us about providing free national memberships to one high school and one small college serving underrepresented student populations. Art submitted names, both of which were approved, for Jerry Schradick at Sisseton Wahpeton College and Dave Krull at Andes Central HS in Lake Andes, SD. Art also said that a NACAC Presidents Council grant of $500+ was approved to send Dave Krull to national conference. Kenton suggested we submit Dave as possible presenter for the national conference, even though the deadline for submissions is passed. He point out that Jobey Lichtblau is a member of the national committee planning conference. The second deadline for requesting Presidents' Council Grants for this year is June 1 and Art urged any interested persons or schools to submit a completed grant application to him before that date. The forms are available at the NACAC web site. Art also encouraged anyone to submit nominations for the Rising Star Awards, for which he is on the national committee. The deadline in June 15 and the form is also on the web.
Professional Development Heather reviewed planning for the upcoming annual conference in Rapid City. She said we have the keynoter and the emphasis is on finalizing breakout sessions. Art agreed to help co-moderate the closing session, a panel of counselors and admission reps. The board discussed including issues arising from the recent shootings at Virginia Tech in the discussion. Plans to have a special two-session breakout "sharing" time for the admission directors were also reviewed and Connie and Amy agreed to moderate the discussion. We will also ask some of the ACT professionals in attendance to help with that breakout.
Possible participation in the Tri-State (Iowa, Wisconsin and Minnesota) Conference in 2008 was discussed. Amy suggested that rather than join as a co-sponsor of the event, the Dakotas charter a bus and encourage members to attend that program, in addition to our annual conference. She said the Tri-State is an excellent opportunity to participate in a multi-state program for those unable to attend the annual NACAC conference.
The group also directed Tom to look into the new C'Mon Inn (?) in Grand Forks, ND, as a site for the 2008 or 2009 conference. If that is not available, they authorized Tom to check into setting the 2008 DACAC conference in Aberdeen the week of June 1st - preferably Tuesday and Wednesday - and to explore a possible joint program with the SD School Counselor Association.Connie moved approval. Amy seconded. Passed.
DACAC awards to be presented to conference were discussed. Tom will send out a request shortly seeking nominations. It was agreed that Amy, Kenton and the remainder of the executive committee (Art, Travis, Tom and Adam) can approve the awards via e-mail prior to conference. Names should be approved by the end of May to have plaques prepared.
Government Relations Doug reported on the March Government Relations conference in Washington, DC. He said that in the past much of the effort has focused on Pell Grant funding, but this year the emphasis was switched to support of school counselors, both for professional development funding and for including them in No Child Left Behind legislation. He said for the first time a joint session was held with members of the American School Counselor Association. He also said that proposed legislation from NACAC was reported that would provide funding for pilot programs to include college counseling in the basic school counselor education programs.
The board members discussed approaching the counselor education departments at Dakota universities to encourage them to provide college counseling components, perhaps using the expertise of members of ACAC. Amy pointed out the difficult process of having new curricula approved.
The board reviewed a note from Clark Wold, President of EAC, questioning NACAC's recorded support of the STAR Act that he said would move student loan programs to Direct Lending and eliminate guarantor agencies such as EAC. Karen questioned whether the Department of Education would have money available or provide the quality of services to students. Kenton questioned any move to remove competition. The board also expressed concern with how the national association determines its support of legislation which may not be favored by all members or S/R's. Travis made a motion that the Executive Director research the matter and draft a letter to NACAC stating Dakota ACAC's opposition to the STAR Act and questioning NACAC's procedures for endorsing legislation. Also, the director is to prepare letters to the our Congressional delegation expressing our opposition. Kenton seconded. Passed.
Tom was also directed to send Clark a note thanking him for bringing this matter to our attention, and asking for any other points he would suggest adding to a letter.
Human Relations Kenton said his main effort as HR Chair is encouraging applications for the "Human Relations Champion" award which the board approved last year. He passed out copies of a revised application form which he recommended be posted to the web site. The board suggested adding the phrase "any of the following that apply" to the list of sensitivity to diversity issues on the form. Two awards are to be given, one for each state. Kenton said he has possible recipients in mind, but said he would like to get several nominations for each award. Tom said he should be sending out an e-mail shortly inviting nominations for all DACAC awards by mid-May.
Governance Amy reported she had received one set of nominations for open board positions, in response to an e-mail sent earlier to all NACAC members in the Dakotas. The nominations were Brandi Tschumper of Mount Marty College for President-Elect; Kenton Pauls for Human Relations and Adam Heinitz for Secretary-Treasurer. Amy moved approval of the nominations. Travis seconded. Passed.
Tom said all three have agreed to be placed on the ballot. Tom will send an e-ballot to all eligible members shortly so the election can be completed prior to conference. The ballot will contain room for write-ins.
Admission Practices Travis reported he received a complaint through the Minnesota AP Chair alleging that a ND college was pressuring a student to provide a deposit in order for the institution to hold a scholarship. Travis said he resolved the matter informally. Connie said she had a call from the accused school and suggested in the future the state chair be informed of such complaints.
Membership Tom presented the latest list from NACAC on members from the Dakotas. He said he does not believe the list is entirely current, as he knows at least one college not listed who told him they have renewed membership.
The group also discussed the possibility of having Dakota ACAC split into separate NACAC affiliates. The SD council has suggested such a split to allow both states to pursue more in-state activities, including building up stronger relations to the respective school counselor associations. Tom also noted a concern that under the current set-up the DACAC board actually has legal authority over the SD Council funds, whereas ND has pulled their funds out and is reporting to the IRS separately. When Tom discussed the matter with an accountant, it was suggested treating DACAC finances as if it were a committee under the larger SD budget. Kenton said he feels the present set-up is serving our needs well, and if adjustments need to be made, they might involve setting up DACAC as a separate entity while maintaining the current relationship with the state councils. He did not feel that ND is interested in setting up as a separate S/R, nor did he believe that it has a sufficient number of persons to adequately fill leadership positions. He observed that the issue has been discussed before and he feels we need to move beyond them.
Connie moved to adjourn shortly after noon. Heather seconded. Passed.
Respectfully submitted, Tom Cool, Executive Director
Dakota ACAC Board of Directors Meeting Minutes – April 27, 2006 The Dakota ACAC Board of Directors met at 11:00 AM Thursday, April 27, at the Holiday Inn in Fargo, ND. Participants included Amy Crissinger, President; Jobey Lichtblau, Past President; Travis Vlasman, Government Relations Chair; Andy Wakeford, ND Council Chair; Val Bauer, ND Executive Director and Tom Cool, DACAC/SD Executive Director. Unable to attend were Art Hagg, Adam Heinitz, Kenton Pauls, Heather Solberg and Jeff Caldwell. Items discussed
1) Nominations for coming Year: President-Elect and Gov't Relations Chair – Jobey proposed Travis Vlasman as candidate for President-Elect and the group agreed. After discussion, the group agreed to nominate Doug Zeltinger of NDSU as Government Relations Chair. Alternate delegate proposals were Kenton Pauls of UND and Heather Solberg of USD. Tom asked about nominations for the Admission Practices Committee, whose six members are to be elected in even-numbered years. It was suggested Tom contact those currently serving on the committee. After securing approval of the nominees, Tom will conduct an e-mail ballot of NACAC members residing in the Dakotas.
2) Discussion of organization & need for any bylaws changes – Tom suggested that we consider a by-laws change to allow voting board members to designate an proxy. He suggested that perhaps the state council chairs could designate anyone from their respective boards to serve. Tom also suggested we re-consider the make-up of the Budget and Governance committees as the designated make-up in the by-laws makes it difficult to have the committees meet. Tom and Jobey will work via e-mail on proposals.
3) Re-submission of grant for Jackie Rans to National Conf. (and discussion of annual conference attendance) – It was agreed to re-submit the grant request to NACAC to fund Jackie Rans, Spearfish HS Counselor, to attend the national conference. It was noted that we have a free conference registration for DACAC from the NACAC membership contest, which can be applied for Jackie’s attendance. Also, the South Dakota Council has designated $500 for Jackie’s attendance, which can be used as matching funds towards the grant.
4) Government Relations Report -- Travis Vlasman reported he has been sending out Calls for Action with good results. It was also reported that Dakota ACAC won the NACAC GR contest for number of responses to the action calls, per size of S/R. As a result, those attending this year’s GR Conference in March received Senate pen & pencil sets and all those from Dakota attending next year’s conference will receive free registrations.
5) Human Relations Report -- Kenton Pauls was unable to attend this meeting but Val and Tom passed on a proposal from Kenton to establish a “Human Relations Champion” award with the aim of recognizing one person in each state for their work on Human Relations. The board agreed to the proposal.
6) Budget Report -- Tom presented a finance report. He noted we had a $7,278 carry-over of funds. He said because we are on a cash accounting basis, the report reflects a loss on last year’s conference of -$1,168, because of bills not received until after the new fiscal year began. The conference actually generated $1,596, which is reflected in the carry-over.
7) Membership & Executive Director Report – Tom reported he is mainly working on conference planning. He did attend the LDI last summer when other officers could not attend and went to the GR Conference in March. As we should have a full complement of officers (Amy, Travis and Art) attending the summer LDI in Denver, he probably will not attend. As for membership, he went though the current NACAC membership list for Dakota and noted one way to improve membership would be for each college to join more individual members. He said most of the major colleges in the two states are currently members. He said it is unlikely we will get additional memberships by high schools or school districts due to tight budgets and competition with other associations for school counselors. The board recommended Tom push more institutional memberships for colleges.
8) Conference Report – Over a joint lunch of the Board and the Professional Development Committee, plans for the upcoming June Conference were discussed. Board members left after the lunch, while the committee members stayed on for planning.
Respectfully submitted, Tom Cool, Executive Director
Dakota ACAC Board Meeting Minutes August 9, 2004, Sioux Falls, SD The Dakota ACAC Board of Directors met over dinner at Bennigan’s in Sioux Falls, SD, the evening of August 9. Present were Jobey Lichtblau, President; Missy Herr Valburg, Past President; Janell Oberlander; SD Chair; Val Bauer, Professional Development Chair; Kenton Pauls, Human Relations Chair; Sara Peterson, Secretary-Treasurer; Tom Cool, Executive Director (non voting);Tracy Welsh, Past Past President (non-voting). Absent: Travis Vlasman, Govt. Relations Chair; Judy Erickson, ND Chair; and Amy Crissinger, President-Elect. (Amy attended a discussion session prior to the formal meeting.)
Motion to approve minutes from Feb. 1, 2004 by Kenton, 2 nd by Janell. Carried.
Financial Report: Tom reviewed. (Full copy on file). $4000 received from both the SD & ND councils for FY04, this mostly covers the cost of maintaining the office; $1500 earned from the conference; $281 earned from the New Counselor Institute; $3000 carried over to the new fiscal year. We’re looking good, especially considering that two years ago we started with nothing in the DACAC account when we re-organized. Missy asked for clarification: Are we looking for an accountant to check on liability issues? Tom explained the SD Council Board approved meeting with an accountant on the issue of what liability is involved with combining the formerly separate ND and SD Councils. The cost of the accountant would be funded by the SD Council. Missy asked about travel to NACAC events. Could more funding go to more people for travel to national conferences and meetings? Which events should Tom attend? Tracy noted it would take a Board action to make that change. Currently, the board has authorized paying for the Executive Director to go to three national meetings (Conference, LDI and Government Relations). Past policy has been that college reps. expenses are covered by their institutions and that DACAC pays only for school counselor expenses. Discussion ensured whether the Finance Committee should look into Fiscal Policies & Procedures. How can travel money be used? We should have more latitude to use the funds as needed. The policy to just have Tom go may be outdated. Tom suggested he would miss out on some issues and background if he doesn’t attend LDI. Some issues are only discussed there. Jobey said the majority of LDI is more for the leaders of the State & Regions, not for the Executive Directors. It may depend on the leadership of DACAC as to which events he should attend. There is not currently a track for Executive Directors at LDI…just the opening session. Jobey feels Tom has a pulse on government relations and feels it’s important that he continues to go there, but feels that LDI may not be as imperative. Jobey also noted that we’re currently the only S&R with no association funding for officers to attend NACAC events. Amy & Tom suggested setting $1500 for three officers to attend Government Relations & LDI. $250 each for Past President, President, and President Elect. Attendance at the national conference would be the responsibility of the individual or his/her institution. After further discussion, Tom suggested we add a budget line of $2000 for travel amounts for officers: $400 each for the President & President Elect to attend Government Relations; $400 for the “other” state Gov. Rel. rep. to attend Government Relations (that council would designate rep.); $400 each for the President & President Elect to attend LDI. Missy moved approval. Janell: 2 nd. Carried.The Executive Committee (President, Past President and President-Elect) should review disbursements yearly for other travel, including that of the Executive Director, under the general heading of Travel at $3,500. Kenton moved approval. Missy: 2 nd. Carried.Tom recommended budgeting $240/year for hosting fee for DACAC website. We are currently paying $19.95/month. Kenton moved. Jobey: 2 nd. Carried.It was also agreed the Fiscal Committee should review Fiscal Policies & Procedures.
NACAC: Jobey referred to the NACAC Membership Directory from LDI and suggested DACAC committee chairs use it as resource to consult other chairs from other S&R’s. Copies of the Strategic Plan for NACAC and 03-07 goals were distributed. It was suggested that DACAC committee chairs use these as guidelines for S/R activities. National Conference: Who is going? Jobey, Janel, Missy, Kenton, and others. Jobey said there will be a room for DACAC attendees to meet in Milwaukee.
High School Counselors: It would be nice to get them more involved in DACAC. Especially those from underrepresented or tribal schools. This should be the responsibility of the Human Relations Chair to survey to see what how other S&R’s are getting them involved.
New Counselor Institute: Jobey said he appreciates the work of Tom & Missy to get the Institute ready to go. We have a small group. He is happy to see SD & ND coming together to try to understand each other’s issues. A discussion developed on who should plan the Institute in the future? The Board has previously said the President, Past President & President Elect plan it with Tom. Should it be the Professional Development Chair instead?
Annual Conference: Val and Tom reported. Dates are June 13-15 at the Aberdeen (SD) Ramkota Inn. SD School Counselor Assn. will be sponsoring it jointly with DACAC. Any suggestions for new sessions are welcome. Jobey says leadership in Fargo is willing to do something for the conference. School Counselors, will sponsor a ½ day pre-conference on June 13 to provide enough contact hours for college credit. The full conference including admissions counselors will begin June 14 with 1 ½ days of programs for everyone. Opening Speaker will be for everyone Three breakout session tracks will include: (1) Personal/Professional Growth; (2) School Counselor Issues; (3) College Admissions Issues. We are also looking into having a closing session with Dallas Chief Eagle, counselor and hoop dancer, or some other program co-sponsored by SD Indian Counselors Assn. June 13 in the evening will be a joint dinner and new counselor social Kenton observed ND high school counselors are not involved at all. He feels we water down the content of the conference when we’re trying to arrange sessions that meet everyone’s needs. Val & Tom were directed to explore DACAC’s participation in the Tri State Conference (Iowa, Minnesota, Wisconsin) for 2006.
Website: Tom reported the DACAC site is out there and will continue to be updated. All are encouraged to use it and make suggestions for improvements.
New Business: Budget: Scholarship. 1 person (high school counselor) to go to NACAC Missy noted that $25,000 is available from NACAC through State & Regional President’s Council Grants. In the past we’ve used the grant to get school counselors to attend conferences. Missy noted NACAC wants S/R’s to provide matching funds. Applications are reviewed in February & June. The Board will determine how to proceed. Anyone can submit an application to the President. If we had a line item, that would help us in securing the grants. Our next opportunity will be Feb. 1. Motion by Kenton for DACAC to pay for the meal for the current meeting. Jobey: 2 nd. Carried.Next Board Meeting, Dec. 2-3 in Sioux Falls. Motion to Adjourn made by Missy. Janel: 2nd. Carried.
Respectfully submitted by Sara Peterson, Secretary-Treasurer
DACAC Board Meeting Sunday, February 01, 2004 Ramkota Inn – Bismarck, ND
Members present:
AGENDA A. Call to Order – Missy called the meeting to order. B. August 2003 Board minutes – Jobey moved to approve the minutes. Judy seconded. Motion passed. C. Old Business – There was a review of the August 2003 minutes. Topics reviewed were the budget, job responsibilities of the Board, membership and the DACAC website. D. New Business
o Admission Counselor Institute – We reviewed the income and expenses for the 2003 institute. We will determine the when and where for 2004 once we know who the president-elect is since they work with the president to organize the event. o 2005 DACAC Annual Conference – It is assumed that the 2005 SDCA conference will be in Sioux Falls. We discussed the pros and cons of having our conference jointly with SDCA (SD Counseling Association) and NDCA. Judy moved that DACAC investigate holding a joint conference with SDSCA (SD School Counseling Association) in the summer of 2005 in lieu of SDCA in the spring. Deb seconded. Motioned passed. o Elections/Nominations – Missy asked the Board to help recruit members to be nominated to the Board and to the committee. Nominations are to be sent to Tracy. o Government Relations Co-Chair – This item was not discussed at this time. It was recommended as an agenda item for the retreat. o Executive Director Report – The Board reviewed the duties of the Executive Director. Tom was commended for his work on the new DACAC website by Tracy and the Board agreed. A discussion was held on the job duties of the Chairs of each committee vs. those of the Executive Director. An old evaluation form that had been used at one time was distributed for informational purposes. Judy asked that Missy investigate if there is an existing national evaluation that can be used for our Executive Director. o Budget – Amy moved that the Board meet to determine their goals and objectives for the organization before making a recommendation for the budget which would then be developed based on that discussion. Deb seconded. Motion passed. o Board retreat – It was recommended that both the old and the new Board members meet together. Missy, Karla, Jobey and Tracy will work together to organize it. E. Other – no additional items were discussed. F. Adjourn – Judy moved for adjournment. Karla seconded. Motion passed.
Respectfully submitted, Amy Crissinger, Secretary-Treasurer
DACAC Board Meeting August 12th, 2003 - NDSU, Fargo, ND
Members present: Missy Herr-Valburg – President Jobey Lichtblau – President-Elect/Admission Practices Chair Tracy Welsh – Past President/Governance Chair Amy Crissinger – Secretary/Treasurer/Finance Chair Judy Erickson – Human Relations Chair Travis Vlasman – Government Relations Chair Karla Gabriel – Professional Development Chair Deb Dazell – ND Council Chair Val Bauer – ND Council Executive Chair Tom Cool – DACAC Executive Director/ SD Council Executive Director/DACAC Membership Chair
President Missy Herr-Valburg called the meeting to order.
President Herr-Valburg gave each member a “survival kit” and a folder for our organizational purposes with information from NACAC about board member responsibilities.
Agenda Items
Respectfully Submitted, Amy S. Crissinger, Secretary/Treasurer
Dakota ACAC Board of Directors
April 9th, 2003 – Rapid City, SD
Voting
Members present:
Tracy
Welsh – President
Missy
Herr-Valburg – President Elect
Amy
Crissinger – Secretary/Treasurer
Dan
Klein – ND Council Chair
Jill
Walkinshaw – Professional Development Chair
Judy
Erickson – Human Relations Chair
Jobey
Lichtblau – Government Relations Chair
Non-voting
Members present:
Tom
Cool – DACAC Executive Director
Karla
Gabriel – ND Council Executive Director
Guests:
Joni
Freidel – NACAC Professional Development Committee
Laura
Miller – NACAC Finance Committee
President Tracy Welsh called the meeting to order.
Members introduced themselves. Tracy
requested that the Board members sit together at the head table at the general
membership meeting of DACAC on Thursday.
Agenda items:
A.
Minutes of August Meeting – Klein moved, Lichtblau seconded to approve
August minutes. Motion passed.
B.
Budget Report – Crissinger gave report.
Erickson moved, Walkinshaw seconded to approve the report.
Motion passed.
C.
President’s Comments – President Welsh announced that the
President’s Council Grant was approved. Shelly
Rau Gauer was nominated for the national Professional Development Committee.
Nominations for the Rising Star Award are due in June.
D.
Professional Development Report – Walkinshaw reported on the DACAC
conference preparations and activities.
E.
New Admission Counselor Workshop Planning – Lichtblau and Herr-Valburg
shared information from programs from surrounding states.
They mentioned there might be grant application possibilities.
Lichtblau moved, Herr-Valburg seconded to put the SD and ND Council
programs together. Motion passed.
The program will take place in August.
More details will follow.
F.
Government Relations Report – Lichtblau reported on behalf of those who
traveled to Washington DC. He said
the representatives are supported and that being able to meet with them was a
great opportunity. In the future,
he would like to see co-chairs from each state attend.
G.
Nominations – Cool announced the nominations for positions on the
Board. Jobey Lichtblau for President Elect, Travis Vlasman for
Government Relations Chair and Karla Gabriel for Professional Development Chair.
Crissinger moved, Klein seconded to accept nominations.
Motion passed.
H.
NACAC Issues – Miller reported that the fee for the national conference
would be slightly higher this year. Freidel
reported that her time on the Government Relations committee was a great
experience and encouraged others to get involved.
I.
Additional Items – Cool initiated a discussion about the DACAC website. The Board directed Cool to secure a site name and investigate
expenses. It is anticipated the
site may be operational around July 1. State
Councils determine the content for their own site with Cool as the contact
person for each.
J.
Adjournment – Klein moved, Lichtblau seconded to adjourn the meeting. Motion passed.
Respectfully Submitted,
Amy S. Crissinger, Secretary/Treasurer
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For more information, check with the DACAC Executive Director, Tom Cool: dakota@augie.edu Send mail to dakota@augie.edu with
questions or comments about this web site.
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