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DACAC –
ND Council
Meeting
Minutes
Thursday, June 15, 2006, 5:00 p.m.
Holiday
Inn, Fargo, ND
Present: BSC: Deidre Pugh, VCSU:
Charlene Stenson, UND: Valerie Bauer, Sarah Volk, DSU: Steve Glasser, Alicia
Erickson, Rebecca Savelkoul, Jay Danbom, LRSC: Andy Wakeford, MaSU: Connie
Kaldor, Julia Peterson, NDSCS: Kerri Sherman, NDSU: Merideth Sherlin, Doug
Zeltinger, Jobey Lichtblau, Dana Davis, Katie Mitchell, MiSU: Shane Larson,
Sarah Rogers, Rebecca Porter
I. DACAC – ND Council Chair, Andy Wakeford,
called meeting to order.
II. Approval of Secretary’s Minutes.
Motion to approve minutes by Rebecca Savelkoul, DSU, second by Doug Zeltinger,
NDSU. Minutes Approved
III. Executive Director and Treasurer’s
Report – Valerie Bauer. DACAC-ND Council membership contracts were mailed
and emailed to 119 institutions/organizations in May. As of June 13, 20
contracts had been returned for fall fairs and membership. Seven institutions
had returned an agreement or ad for the Guide to Higher Education.
Valerie Bauer reported the account balance
is $10,626.88 as of June 15, 2006.
DACAC-ND Council Financial Report
|
Checkbook balance (March 15,
2006) |
|
$15,199.14 |
|
|
|
|
|
Expenses |
($4,573.63) |
|
|
Executive Director Stipend |
4,306.00 |
|
|
Postage/Post Office Box |
136.77 |
|
|
Printing |
18.79 |
|
|
Supplies
|
34.57 |
|
|
Meeting Expenses |
77.50 |
|
|
Interest |
|
1.37 |
|
Checkbook balance (June 15,
2006) |
|
$10,626.88 |
IV. Committee Reports
A. Public Relations –Val Bauer .
The Guide to Higher Education back and inside covers were sold to financial
institutions for additional income again this year.
B. College Fairs – Valerie Bauer.
Please return contracts for fall participation.
C. Program Development –No report
V. Old Business
A. College Fair Schedule - The
fair schedule has an addition since the last Council meeting. A fair in Grand
Forks was approved by the membership via an e-mail vote. The fair will be held
at Grand Forks Central on September 27.
VI. New Business
A. DACAC Bylaws - Chair Andy
Wakeford explained that the discussion about reviewing and updating the
Council bylaws was tabled at the last meeting. It is time to review bylaws to
be sure we are in agreement/compliance with the national organization. Rebecca
Savelkoul, DSU, agreed to chair a committee to review the bylaws.
B. Professional Development. The
professional development committee has not been active for several years. In
years past, little was done due to budget constraints. Now that the
scholarship program has been discontinued, the Council has more funding to
provide professional development opportunities. After some discussion about
the purpose of professional development, a committee was formed to develop a
process for reviewing proposals from the Council for professional development.
Committee members include: Alicia Erickson, DSU; Kerri Sherman; NDSCS; Val
Bauer; UND. Jobey Lichtblau made a motion “to charge the Professional
Development Committee to accept proposals for professional development and
work with the executive committee to determine allocation of funds at the next
meeting.” A friendly amendment by Rebecca Savelkoulmodified the motion to read
a motion “to charge the professional development committee to accept proposals
for professional development and bring forth to the membership for a vote.”
Julia Perterson seconded the motion which was approved on a vote. A
clarification was made that proposals can be voted on by email. More
information on procedures will be provided by the committee.
C. Elections. Connie Kaldor,
MaSU, will take over as chair effective July1.
Nominations were taken
for the chair-elect. Charlene Stenson, VCSU, nominated Shane Larson, MiSU.
Rebecca Savelkoul, DSU moved to close nominations. Second by Julia Peterson,
NDSCS. Approved by the membership.
Doug Zeltinger, NDSU,
nominated himself to serve as secretary and moved to cease nominations. Second
by Julia Peterson, NDSCS. Approved.
Valerie Bauer, Executive
Director, recognized Andy Wakeford for his service as Council Chair.
Valerie Bauer, Executive
Director, announced she will serve for one remaining year as executive
director. She provided notice to give the Executive Board the opportunity to
review the job description and hire a replacement in time to take over next
spring.
VII. Other
Incoming Chair Connie Kaldor, MaSU set the
date for the fall meeting. The meeting will be held, Tuesday, September 26 in
Grand Forks at a location to be determined.
Charlene Stenson, VCSU, moved to adjourn
the meeting. Katie Mitchell second. Motion carried.
DACAC –
ND Council
Annual
Meeting Minutes
Sunday,
February 1, 2004, 8 p.m.
Best
Western Ramkota Inn, Bismarck, ND
Present: BSC: Karla Gabriel, Tom
Berube, VCSU: Dan Klein, Stacy Wendel, Charlene Stenson, MN State
Comm & Technical College: Laurie McKeever, MSU: Dennis Parisien,
UND: Heather Martin, Kenton Pauls, Valerie Bauer, Ben Hoffman,
Sarah Volk, Jamestown: Michele Kramlich, Judy Erickson, Mayville:
Dawn Kaldor, Connie Kaldor, Aakers: Shannon Balerud, DSU: Suzi
Bogner, Deb Dazell, Jay Danbom, Alicia Erickson, LRSC: Karn Windjue,
Andy Wakeford, NDSU: Jobey Lichtblau, Rhonda Kitch, Merideth Sherlin,
Leah Lindsey, Medcenter One: Mary Smith, SLND: Tammy Carlson,
NDSCS: Dale Grosz.
DACAC – ND Council Chair, Deb Dazell,
called meeting to order and asked for introductions of all those present.
Approval of Secretary’s Minutes: Dan Klein
moved to approve minutes. Ben Hoffman –second. Minutes approved.
Executive Director and Treasurer’s
Report – Valerie Bauer
DACAC –ND Council membership contracts
were mailed to 70 institutions/organizations on May 8, 2003. Included in the
mailing were a letter, 2003 membership contract/invoice, the 2003
career/college fair schedule, and information about the Guide to Higher
Education. We have 67 members for 2003-2004 year – 28 in-state and 39
out-of-state members.
Paid in-state members
(28) $ 2,800.00
Paid out-of-state (39)
$17,200.00
Total Membership Fees
$20,000.00
DACAC – ND Council Guide to Higher
Education
We have 35 institutions/organizations who
have contracted with DACAC-ND Council to have information in the Guide. Total
amount received for Guide = $7,000.00.
2003 Guide/Posters Expenses
Printing $4,239.00
Set Type 660.00
Coordinating 700.00
Postage 928.28
Tax 391.93
Posters 686.94
Total $ 7,606.15
DACAC-ND Council Financial Report
(February 1, 2004)
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Checkbook
balance (July 1, 2003) |
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$7,244.02 |
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Deposits |
$26,622.30 |
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Expenses |
$28,483.08 |
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Checkbook
Balance (February 1, 2004) |
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$5,383.24 |
Motion to approve by with date correction by Dale Grosz,
second by Kenton Pauls. Motion passed
Committee
Reports
A. Scholarship Report –Leah Lindsey
Distributed applications to the membership. Leah is
proposing that she as committee chair coordinate selection but no longer
participate in selection to avoid any impression of impropriety.
B. Public Relations – Deb Dazell
No new business
C. College Fairs – Valerie Bauer
Evaluations were mailed to all
participants this year.
D. Program Development –Judy Erickson
No report.
Old Business
A.
Executive Director Position
A. Executive Director. The executive
board will review the position and Val Bauer’s interest in the spring.
B. DACAC-ND
Council Bylaws Review – The group (Merideth Sherlin, Kenton Pauls, Andy
Wakeford) that reviewed bylaws presented changes. Dan Klein made a motion to
approve the bylaws with a second from Ben Hoffman. Amendments were made to
sections 4A1 and 4A2 to clarify the coordination of the annual meeting as the
responsibility of the chair. Motion to approve by Dan Klein and second from
Dale Grosz. Section 4A2 was amended to change the title Vice Chair/Chair Elect
to Chair Elect. Motion to approve by Judy Erickson, second by Karla Gabriel.
C. Scholarships-Leah
Lindsey will be asking the committee for input on scoring criteria to create
continuity among committee members. Alexis Hendricks (MSU) has left the
committee and was replaced by Charlene Stenson. Winners for 2003-2004 are:
Danielle Faulkner, Watford City, Williston State College
Alan Muckle, Beach, Bismarck State College
Karen Abrahamson, McClusky, ND State University
Andrew Teevens, Grafton, North Dakota State University
Kristy Peterson, Washburn, Dickinson State University
Ashley Andrews, Bowman, University of Mary
Heather Braunberger, New Rockford, Jamestown College
Cheryl Axt, McClusky, Minot State University
Malynda Carter, Rocklake, North Dakota State University
Megan Stein, Hankinson, Valley City State University
Ashley Vangsness, Kindred, North Dakota State University
Jon Koehmstedt, Grafton, North Dakota State University
Isaac Aasen, Mayville-Portland, ND State University
Hunter Gordon, Underwood, University of North Dakota
Melissa Stroklund, Minot, University of Mary
Lindsey Merchant, Shanley, North Dakota State University
Matthew Kline, Harvey, Minot State University Bottineau
Alexandra Kreidt, Hebron, Dickinson State University
D. Dakota
ACAC website-The website, DACAC.com, is up and running. It will be a
resource area for members and college fair information. Minutes from meetings
will be posted.
E. College
Fairs-
a. Hospitality
rooms were discussed. With a tighter budget than in the past a question was
raised about the purpose and necessity of hospitality rooms. In the past
hospitality rooms were a way to provide high school counselors with an
opportunity and place to relax. Currently, the rooms are primarily used by the
admission representatives. Dale Grosz moved to eliminate hospitality rooms
except in places where there will be time constraints so representatives will
not have the chance to stop for meals. Jobey Lichtblau seconded the motion.
Motion passed. Site coordinators will be notified of the change and the
executive director will decide on locations that need hospitality for admission
representatives.
b. The
site coordinators’ stipend was also discussed. The stipend was initially
proposed because of the time and effort made by coordinators above and beyond
their normal job duties. Jobey Lichtblau moved to discontinue the site
coordinator stipends. Kenton Pauls seconded. Motion passed.
c. Evaluations
will be distributed again at fall 2004 fairs. Val received many responses but
only two North Dakota schools responded. To help increase response, the
evaluations will be distributed at the fairs this fall.
New
Business
A. 2004
College Fairs-Val Bauer distributed the proposed 2004 fall college fair
schedule. Andy Wakeford of Lake Region State College asked that an evening fair
be added in Devil’s Lake on Wed., Sept. 29 from 5:30-6:30. Based on feedback and
awareness he felt more parents would attend with students in the evening. Dale
Grosz moved to add an evening program in Devil’s Lake. Leah Lindsey seconded.
Motion passed on a voice vote. There was discussion about times, order and
bussing to the Grafton, Mayville and Grand Forks fairs. Ben Hoffman moved to
change the Mayville fair to Tuesday, September 28 at 9 a.m. and the Grafton fair
to Wednesday, September 29 at 9 a.m. to accommodate students who would need to
be bussed or would have previously attended a day fair in Grand Forks. Dale
Grosz seconded. Motion passed. Dale Grosz moved to approve the revised schedule.
Ben Hoffman seconded. Motion passed. The revised schedule will be posted at
DACAC.com.
B. College
Fair bags. SLND has offered to pay for bags to be provided to students at
fall college fairs. The bags will display SLND information. Dan Klein moved to
approve the bags provided by SLND be used at ND Council college fairs. Seconded
by Andy Wakeford. Motion approved.
C. Election
of Officers-Judy Erickson nominated Andy Wakeford for chair elect. Andy
respectfully declined. Merideth Sherlin nominated Ben Hoffman. Hoffman accepted
the nomination. Jobey Lichtblau moved to cease nominations and unanimously
approve Hoffman. Connie Kaldor seconded and the motion passed. Deb Dazell asked
Merideth Sherlin if she would continue to serve as secretary. Sherlin agreed.
Kenton Pauls moved to cease nominations and unanimously approve. Ben Hoffman
seconded. Motion approved.
D. Other
Business-Jobey Lichtblau, president elect of DACAC spoke about DACAC
leadership opportunities as well as associated expectations and expenses.
Lichtblau moved to budget $500 from the DACAC ND Council budget to help support
a North Dakota Council member’s travel to attend the Government Relations
Conference in Washington D.C. to lobby on behalf of North Dakota Students. Judy
Erickson seconded. After discussion, the motion failed. Kenton Pauls moved to
pay $500 for a member of the North Dakota Council to attend the Government
Relations Conference with the understanding that there will be a good faith
review of the budget, with funding to be evaluated annually. Seconded by Connie
Kaldor, motion failed. Discussion of funding and budget ensued. The issue was
tabled and will be discussed again in the fall after a review of the budget by
the executive committee.
Mary Smith moved to end the ND Council scholarship
program after this year’s awards are made. Seconded by Dan Klein. Motion passed.
Deb Dazell adjourned the meeting at 10 p.m.
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DACAC – ND Council
Business Meeting Minutes
Skoal Room – Valley City State University
September 24, 2002
Present: Deb Dazell – DSU, Dale Grosz – NDSCS, Karla
Gabriel – BSC, Merideth Sherlin – NDSU, Suzanne Bogner – DSU, Jay Danbom- DSU,
Stacy Wendel – VCSU, Charlene Stenson – VCSU, Tom Berube – BSC, Jody Klier – MSU
Bottineau, Dan Klein – VCSU, Jean Kautzman – MOCN(MedCenter), Dan Wellcome –
UND, Kenton Pauls – UND, Chris Johnson – Minot State, Duane Schwab – LRSC, Holly
Lucht – Jamestown College, Judy Erickson- Jamestown College, Melinda Berg Tessin
– Mayville State, Jill Walkinshaw - NDSU
DACAC – ND Council Chair, Dan Klein, called meeting to
order.
Correction to April 19, 2002 minutes – Funding available
for National Conferences only to chairperson and chairperson-elect. Approval
of April Minutes – Charlene Stenson motion to approve. Tom Berube –second.
Minutes approved.
Executive Director and Treasurer’s Report – Karla Gabriel
DACAC –ND Council membership
contracts were mailed to 220 institutions/organizations on May 13, 2002.
Included in the mailing were a letter, 2002 membership contract/invoice, and the
2002 career/college fair schedule.
We have 68 members for 2002-2003 year – 27 in-state and 41
out-of-state members.
Paid
in-state members (26) $ 1,300.00
Paid
out-of-state (40) $16,000.00
Total
Membership Fees $17,300.00
DACAC – ND Council Guide to Higher Education
We have 35 institutions/organizations who have contracted
with DACAC-ND Council to have information in the NDAAC Higher Education Guide.
Total amount received for Guide = $6,700.00. Payments not yet received $200.00
each from Augustana College, Minnesota State University and NDSU Army ROTC.
DACAC-ND Council Financial Report
(September 24, 2002)
Checkbook Balance (April
18, 2002) $23,111.08
Printing
$236.38
Executive
Director Stipend 2500.00
Postage
134.72
Attorney
Consultation 62.84
Travel/Registration for Chair-Elect 517.00
$3450.94
Checkbook Balance (July 1,
2002)
$19,660.14
DEPOSITS
July
10 $11,150.00
July
26
5,350.00
August
6 3,650.00
August
27 1,850.00
September
12 1,000.00
September
20 200.00
$23,000.00
$42,860.14
EXPENSES
Scholarships $13,500.00
Travel/Registration for Chair 623.50
Printing
8,157.40
Postage
205.55
Supplies
12.36
Check
Blanks 16.60
$22, 515.41
$20,344.73
Scholarship check returned for Dwight Trottier $750.00
Checkbook Balance as of
September 20, 2002 $21,094.73
Committee Reports
Scholarship Report – Merideth Sherlin for Leah Lindsey
2002-2003 Committee Members
Leah Lindsey, Chairperson -
NDSU
Valerie Bauer – UND
Deb Dazell – DSU
Alicia Erickson - DSU
Dale Grosz –
NDSCS
Ben Hoffman – UND
Michele Kramlich
- Jamestown College
Charlene Stenson – VCSU
Public Relations – Deb Dazell
A Guide to Higher Education was mailed to the High Schools
to be distributed to each senior. The High Schools also received a poster with
the College/Career Fair times and locations.
New Project – A High School visit (HSV) booklet containing
the preferred times for HSV. Requests for information were sent to each high
school and are still coming in. The target release date would be in October via
Email.
College Fairs – Dan Klein
There was much discussion about Evening fair in
Fargo. Attendance numbers were very low. Also discussed was the concern about
gimmicks being distributed by certain groups at the fairs. Discussion pursued
regarding giving warnings to these groups and how many warnings should be given
before action is taken. The same groups seem to receive warnings every year,
but there is never anything done to those groups. Also, the Code of Ethics
state that materials must be only a certain number of inches high or lay flat on
the table. This continues to be an issue as well.
Program Development – Vacant position
This position was formed many years ago for spring fairs,
speakers, NDCA, etc. A by-law review would need to take place before
eliminating this position.
Old Business
A.
Executive Director Position
Karla Gabriel will not be the ED
next year. Compensation is currently $2500 and this position is approximately
15% time. May through September is a very busy time of year with this
position.
An amendment passed (motion by
Judy Erickson, second by Dale Grosz) to increase the compensation from $2,500 to
$4,000 and annual increases are possible with no set amount (subject to
availability of funds and performance of individual). The DACAC-ND Council
Chair, Chair-Elect and Secretary will review this position. Possible starting
Date would be May 1, 2003. Exec Board will meet and send out job description.
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Guide to Higher Education Booklet – Grand Forks
Herald would like to duplicate our example. Possible financial support
available through GF Herald.
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Scholarships – A reminder that committee members must
block out name of student and college attending when reviewing scholarship
applications in order to avoid biased decisions.
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Super Fairs would reduce the number of fairs.
Montana reduced the number of weeks, but kept the same number of fairs.
Discussion ensued about what fairs to keep and which schools bus students to
fairs and which do not.
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DACAC-ND Council Bylaws Review – Due to the
merger, the bylaws need to be reviewed and updated sometime before April
meeting. Fee structure and organization will be important to review. Please
look at your campus for a Committee Chair. Possible committee members include
Gary - NDSCS, Kenton Pauls – UND, and Merideth Sherlin – NDSU.
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NDCA Trinkets – A motion passed to give a $500.00
donation and trinkets of some kind for NDCA (Kenton Pauls motion to approve,
seconded by Merideth Sherlin. Possible trinket ideas include, sunglasses
holder, keychains, compass, post-its.
New Business
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Increase member participation in meetings and
other events – Voting can become difficult if not enough professional members
attend meetings in Fall and Spring. Also trying to increase high school
counselor participation with the Oakes HS rep attending National Conference.
Idea: In-state members would be required to pay out-of-state costs if there is
no participation during the previous year. *Discussion tabled until April
meeting.
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Dues Structure for College Fairs – The contract
and invoice come out together so there should be no excuse for
institutions/organizations not paying on time. Currently there are no
penalties for groups that make late payments. *Discussion tabled until
April meeting. (Bylaw committee will review a possible penalty.) A motion
passed (first by Deb Dazell, second by Duane Schwab) to increase dues by
$50.00 making in-state costs $100.00 and out-of-state $450.00. Participation
from out-of-state institutions/organizations seems to be steady (2000-40,
2001-46, 2002-41).
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Code of Ethics Violations - Bylaw committee will
review the Code of Ethics for possible penalties to continued offenses.
**Site coordinators will be part of the discussion and are encouraged to
review the Code of Ethics before April meeting.
Duane Schwab motioned for meeting adjournment, second by
Dale Grosz. Meeting Adjourned.
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