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DACAC – ND Council Meeting Minutes Thursday, June 15, 2006, 5:00 p.m. Holiday Inn, Fargo, ND
Present: BSC: Deidre Pugh, VCSU: Charlene Stenson, UND: Valerie Bauer, Sarah Volk, DSU: Steve Glasser, Alicia Erickson, Rebecca Savelkoul, Jay Danbom, LRSC: Andy Wakeford, MaSU: Connie Kaldor, Julia Peterson, NDSCS: Kerri Sherman, NDSU: Merideth Sherlin, Doug Zeltinger, Jobey Lichtblau, Dana Davis, Katie Mitchell, MiSU: Shane Larson, Sarah Rogers, Rebecca Porter
I. DACAC – ND Council Chair, Andy Wakeford, called meeting to order.
II. Approval of Secretary’s Minutes. Motion to approve minutes by Rebecca Savelkoul, DSU, second by Doug Zeltinger, NDSU. Minutes Approved
III. Executive Director and Treasurer’s Report – Valerie Bauer. DACAC-ND Council membership contracts were mailed and emailed to 119 institutions/organizations in May. As of June 13, 20 contracts had been returned for fall fairs and membership. Seven institutions had returned an agreement or ad for the Guide to Higher Education. Valerie Bauer reported the account balance is $10,626.88 as of June 15, 2006.
DACAC-ND Council Financial Report
IV. Committee Reports A. Public Relations –Val Bauer . The Guide to Higher Education back and inside covers were sold to financial institutions for additional income again this year. B. College Fairs – Valerie Bauer. Please return contracts for fall participation. C. Program Development –No report
V. Old Business A. College Fair Schedule - The fair schedule has an addition since the last Council meeting. A fair in Grand Forks was approved by the membership via an e-mail vote. The fair will be held at Grand Forks Central on September 27.
VI. New Business A. DACAC Bylaws - Chair Andy Wakeford explained that the discussion about reviewing and updating the Council bylaws was tabled at the last meeting. It is time to review bylaws to be sure we are in agreement/compliance with the national organization. Rebecca Savelkoul, DSU, agreed to chair a committee to review the bylaws. B. Professional Development. The professional development committee has not been active for several years. In years past, little was done due to budget constraints. Now that the scholarship program has been discontinued, the Council has more funding to provide professional development opportunities. After some discussion about the purpose of professional development, a committee was formed to develop a process for reviewing proposals from the Council for professional development. Committee members include: Alicia Erickson, DSU; Kerri Sherman; NDSCS; Val Bauer; UND. Jobey Lichtblau made a motion “to charge the Professional Development Committee to accept proposals for professional development and work with the executive committee to determine allocation of funds at the next meeting.” A friendly amendment by Rebecca Savelkoulmodified the motion to read a motion “to charge the professional development committee to accept proposals for professional development and bring forth to the membership for a vote.” Julia Perterson seconded the motion which was approved on a vote. A clarification was made that proposals can be voted on by email. More information on procedures will be provided by the committee. C. Elections. Connie Kaldor, MaSU, will take over as chair effective July1. Nominations were taken for the chair-elect. Charlene Stenson, VCSU, nominated Shane Larson, MiSU. Rebecca Savelkoul, DSU moved to close nominations. Second by Julia Peterson, NDSCS. Approved by the membership. Doug Zeltinger, NDSU, nominated himself to serve as secretary and moved to cease nominations. Second by Julia Peterson, NDSCS. Approved. Valerie Bauer, Executive Director, recognized Andy Wakeford for his service as Council Chair. Valerie Bauer, Executive Director, announced she will serve for one remaining year as executive director. She provided notice to give the Executive Board the opportunity to review the job description and hire a replacement in time to take over next spring.
VII. Other Incoming Chair Connie Kaldor, MaSU set the date for the fall meeting. The meeting will be held, Tuesday, September 26 in Grand Forks at a location to be determined.
Charlene Stenson, VCSU, moved to adjourn the meeting. Katie Mitchell second. Motion carried.
DACAC – ND Council Annual Meeting Minutes Sunday, February 1, 2004, 8 p.m. Best Western Ramkota Inn, Bismarck, ND
Present: BSC: Karla Gabriel, Tom Berube, VCSU: Dan Klein, Stacy Wendel, Charlene Stenson, MN State Comm & Technical College: Laurie McKeever, MSU: Dennis Parisien, UND: Heather Martin, Kenton Pauls, Valerie Bauer, Ben Hoffman, Sarah Volk, Jamestown: Michele Kramlich, Judy Erickson, Mayville: Dawn Kaldor, Connie Kaldor, Aakers: Shannon Balerud, DSU: Suzi Bogner, Deb Dazell, Jay Danbom, Alicia Erickson, LRSC: Karn Windjue, Andy Wakeford, NDSU: Jobey Lichtblau, Rhonda Kitch, Merideth Sherlin, Leah Lindsey, Medcenter One: Mary Smith, SLND: Tammy Carlson, NDSCS: Dale Grosz.
DACAC – ND Council Chair, Deb Dazell, called meeting to order and asked for introductions of all those present.
Approval of Secretary’s Minutes: Dan Klein moved to approve minutes. Ben Hoffman –second. Minutes approved.
Executive Director and Treasurer’s Report – Valerie BauerDACAC –ND Council membership contracts were mailed to 70 institutions/organizations on May 8, 2003. Included in the mailing were a letter, 2003 membership contract/invoice, the 2003 career/college fair schedule, and information about the Guide to Higher Education. We have 67 members for 2003-2004 year – 28 in-state and 39 out-of-state members. Paid in-state members (28) $ 2,800.00 Paid out-of-state (39) $17,200.00 Total Membership Fees $20,000.00
DACAC – ND Council Guide to Higher EducationWe have 35 institutions/organizations who have contracted with DACAC-ND Council to have information in the Guide. Total amount received for Guide = $7,000.00. 2003 Guide/Posters Expenses Printing $4,239.00 Set Type 660.00 Coordinating 700.00 Postage 928.28 Tax 391.93 Posters 686.94 Total $ 7,606.15
DACAC-ND Council Financial Report (February 1, 2004)
Motion to approve by with date correction by Dale Grosz, second by Kenton Pauls. Motion passed
Committee ReportsA. Scholarship Report –Leah LindseyDistributed applications to the membership. Leah is proposing that she as committee chair coordinate selection but no longer participate in selection to avoid any impression of impropriety. B. Public Relations – Deb DazellNo new business C. College Fairs – Valerie BauerEvaluations were mailed to all participants this year. D. Program Development –Judy EricksonNo report.
Old BusinessA. Executive Director PositionA. Executive Director. The executive board will review the position and Val Bauer’s interest in the spring. B. DACAC-ND Council Bylaws Review – The group (Merideth Sherlin, Kenton Pauls, Andy Wakeford) that reviewed bylaws presented changes. Dan Klein made a motion to approve the bylaws with a second from Ben Hoffman. Amendments were made to sections 4A1 and 4A2 to clarify the coordination of the annual meeting as the responsibility of the chair. Motion to approve by Dan Klein and second from Dale Grosz. Section 4A2 was amended to change the title Vice Chair/Chair Elect to Chair Elect. Motion to approve by Judy Erickson, second by Karla Gabriel. C. Scholarships-Leah Lindsey will be asking the committee for input on scoring criteria to create continuity among committee members. Alexis Hendricks (MSU) has left the committee and was replaced by Charlene Stenson. Winners for 2003-2004 are: Danielle Faulkner, Watford City, Williston State College Alan Muckle, Beach, Bismarck State College Karen Abrahamson, McClusky, ND State University Andrew Teevens, Grafton, North Dakota State University Kristy Peterson, Washburn, Dickinson State University Ashley Andrews, Bowman, University of Mary Heather Braunberger, New Rockford, Jamestown College Cheryl Axt, McClusky, Minot State University Malynda Carter, Rocklake, North Dakota State University Megan Stein, Hankinson, Valley City State University Ashley Vangsness, Kindred, North Dakota State University Jon Koehmstedt, Grafton, North Dakota State University Isaac Aasen, Mayville-Portland, ND State University Hunter Gordon, Underwood, University of North Dakota Melissa Stroklund, Minot, University of Mary Lindsey Merchant, Shanley, North Dakota State University Matthew Kline, Harvey, Minot State University Bottineau Alexandra Kreidt, Hebron, Dickinson State University
D. Dakota ACAC website-The website, DACAC.com, is up and running. It will be a resource area for members and college fair information. Minutes from meetings will be posted. E. College Fairs- a. Hospitality rooms were discussed. With a tighter budget than in the past a question was raised about the purpose and necessity of hospitality rooms. In the past hospitality rooms were a way to provide high school counselors with an opportunity and place to relax. Currently, the rooms are primarily used by the admission representatives. Dale Grosz moved to eliminate hospitality rooms except in places where there will be time constraints so representatives will not have the chance to stop for meals. Jobey Lichtblau seconded the motion. Motion passed. Site coordinators will be notified of the change and the executive director will decide on locations that need hospitality for admission representatives. b. The site coordinators’ stipend was also discussed. The stipend was initially proposed because of the time and effort made by coordinators above and beyond their normal job duties. Jobey Lichtblau moved to discontinue the site coordinator stipends. Kenton Pauls seconded. Motion passed. c. Evaluations will be distributed again at fall 2004 fairs. Val received many responses but only two North Dakota schools responded. To help increase response, the evaluations will be distributed at the fairs this fall. New BusinessA. 2004 College Fairs-Val Bauer distributed the proposed 2004 fall college fair schedule. Andy Wakeford of Lake Region State College asked that an evening fair be added in Devil’s Lake on Wed., Sept. 29 from 5:30-6:30. Based on feedback and awareness he felt more parents would attend with students in the evening. Dale Grosz moved to add an evening program in Devil’s Lake. Leah Lindsey seconded. Motion passed on a voice vote. There was discussion about times, order and bussing to the Grafton, Mayville and Grand Forks fairs. Ben Hoffman moved to change the Mayville fair to Tuesday, September 28 at 9 a.m. and the Grafton fair to Wednesday, September 29 at 9 a.m. to accommodate students who would need to be bussed or would have previously attended a day fair in Grand Forks. Dale Grosz seconded. Motion passed. Dale Grosz moved to approve the revised schedule. Ben Hoffman seconded. Motion passed. The revised schedule will be posted at DACAC.com. B. College Fair bags. SLND has offered to pay for bags to be provided to students at fall college fairs. The bags will display SLND information. Dan Klein moved to approve the bags provided by SLND be used at ND Council college fairs. Seconded by Andy Wakeford. Motion approved. C. Election of Officers-Judy Erickson nominated Andy Wakeford for chair elect. Andy respectfully declined. Merideth Sherlin nominated Ben Hoffman. Hoffman accepted the nomination. Jobey Lichtblau moved to cease nominations and unanimously approve Hoffman. Connie Kaldor seconded and the motion passed. Deb Dazell asked Merideth Sherlin if she would continue to serve as secretary. Sherlin agreed. Kenton Pauls moved to cease nominations and unanimously approve. Ben Hoffman seconded. Motion approved. D. Other Business-Jobey Lichtblau, president elect of DACAC spoke about DACAC leadership opportunities as well as associated expectations and expenses. Lichtblau moved to budget $500 from the DACAC ND Council budget to help support a North Dakota Council member’s travel to attend the Government Relations Conference in Washington D.C. to lobby on behalf of North Dakota Students. Judy Erickson seconded. After discussion, the motion failed. Kenton Pauls moved to pay $500 for a member of the North Dakota Council to attend the Government Relations Conference with the understanding that there will be a good faith review of the budget, with funding to be evaluated annually. Seconded by Connie Kaldor, motion failed. Discussion of funding and budget ensued. The issue was tabled and will be discussed again in the fall after a review of the budget by the executive committee. Mary Smith moved to end the ND Council scholarship program after this year’s awards are made. Seconded by Dan Klein. Motion passed.
Deb Dazell adjourned the meeting at 10 p.m.
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DACAC – ND Council Business Meeting Minutes Skoal Room – Valley City State UniversitySeptember 24, 2002
Present: Deb Dazell – DSU, Dale Grosz – NDSCS, Karla Gabriel – BSC, Merideth Sherlin – NDSU, Suzanne Bogner – DSU, Jay Danbom- DSU, Stacy Wendel – VCSU, Charlene Stenson – VCSU, Tom Berube – BSC, Jody Klier – MSU Bottineau, Dan Klein – VCSU, Jean Kautzman – MOCN(MedCenter), Dan Wellcome – UND, Kenton Pauls – UND, Chris Johnson – Minot State, Duane Schwab – LRSC, Holly Lucht – Jamestown College, Judy Erickson- Jamestown College, Melinda Berg Tessin – Mayville State, Jill Walkinshaw - NDSU
DACAC – ND Council Chair, Dan Klein, called meeting to order.
Correction to April 19, 2002 minutes – Funding available for National Conferences only to chairperson and chairperson-elect. Approval of April Minutes – Charlene Stenson motion to approve. Tom Berube –second. Minutes approved.
Executive Director and Treasurer’s Report – Karla Gabriel
DACAC –ND Council membership contracts were mailed to 220 institutions/organizations on May 13, 2002. Included in the mailing were a letter, 2002 membership contract/invoice, and the 2002 career/college fair schedule. We have 68 members for 2002-2003 year – 27 in-state and 41 out-of-state members. Paid in-state members (26) $ 1,300.00 Paid out-of-state (40) $16,000.00 Total Membership Fees $17,300.00 DACAC – ND Council Guide to Higher Education We have 35 institutions/organizations who have contracted with DACAC-ND Council to have information in the NDAAC Higher Education Guide. Total amount received for Guide = $6,700.00. Payments not yet received $200.00 each from Augustana College, Minnesota State University and NDSU Army ROTC.
DACAC-ND Council Financial Report (September 24, 2002) Checkbook Balance (April 18, 2002) $23,111.08 Printing $236.38 Executive Director Stipend 2500.00 Postage 134.72 Attorney Consultation 62.84 Travel/Registration for Chair-Elect 517.00 $3450.94 Checkbook Balance (July 1, 2002) $19,660.14 DEPOSITS July 10 $11,150.00 July 26 5,350.00 August 6 3,650.00 August 27 1,850.00 September 12 1,000.00 September 20 200.00 $23,000.00 $42,860.14 EXPENSES Scholarships $13,500.00 Travel/Registration for Chair 623.50 Printing 8,157.40 Postage 205.55 Supplies 12.36 Check Blanks 16.60 $22, 515.41 $20,344.73 Scholarship check returned for Dwight Trottier $750.00 Checkbook Balance as of September 20, 2002 $21,094.73 Committee ReportsScholarship Report – Merideth Sherlin for Leah Lindsey 2002-2003 Committee Members Leah Lindsey, Chairperson - NDSU Valerie Bauer – UND Deb Dazell – DSU Alicia Erickson - DSU Dale Grosz – NDSCS Ben Hoffman – UND Michele Kramlich - Jamestown College Charlene Stenson – VCSU Public Relations – Deb Dazell A Guide to Higher Education was mailed to the High Schools to be distributed to each senior. The High Schools also received a poster with the College/Career Fair times and locations. New Project – A High School visit (HSV) booklet containing the preferred times for HSV. Requests for information were sent to each high school and are still coming in. The target release date would be in October via Email. College Fairs – Dan Klein There was much discussion about Evening fair in Fargo. Attendance numbers were very low. Also discussed was the concern about gimmicks being distributed by certain groups at the fairs. Discussion pursued regarding giving warnings to these groups and how many warnings should be given before action is taken. The same groups seem to receive warnings every year, but there is never anything done to those groups. Also, the Code of Ethics state that materials must be only a certain number of inches high or lay flat on the table. This continues to be an issue as well. Program Development – Vacant position This position was formed many years ago for spring fairs, speakers, NDCA, etc. A by-law review would need to take place before eliminating this position. Old Business A. Executive Director PositionKarla Gabriel will not be the ED next year. Compensation is currently $2500 and this position is approximately 15% time. May through September is a very busy time of year with this position. An amendment passed (motion by Judy Erickson, second by Dale Grosz) to increase the compensation from $2,500 to $4,000 and annual increases are possible with no set amount (subject to availability of funds and performance of individual). The DACAC-ND Council Chair, Chair-Elect and Secretary will review this position. Possible starting Date would be May 1, 2003. Exec Board will meet and send out job description.
New Business
Duane Schwab motioned for meeting adjournment, second by Dale Grosz. Meeting Adjourned. |
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For more information, check with the DACAC Executive Director, Tom Cool: dakota@augie.edu Send mail to dakota@augie.edu with
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