DACAC - SD Council Board Meeting

January 31, 2007 – Chamberlain, SD, Cedar Shores Resort

Members Present:  Brandi Tschumper, Mount Marty College; Adam Heinitz, Augustana; Travis Vlasman, NSU; Jeff Caldwell, Belle Fourche HS; Jackie Rans, Spearfish HS; Shawn Helmbolt, SDSU; Scott Dorman, STI; Craig Peterson, Madison HS; Sherri Bruinsma, Wessington Springs HS; Jacque Johnson, STI; Amy Crissinger, DSU; JoEllen Lindner, Presentation College; Tom Cool, DACAC

Call to Order:  Meeting was called to order at 12:45 pm by Brandi Tschumper, Chair.

Budget:  Tom Cool reported that the DACAC-SD finances are in good shape with over 50% in reserves. 

The budget committee proposed developing a committee to review the Executive Director Position compensation and benefits package.  This committee could include the current budget committee or even a sub-committee.  Motion to approve the finance report (FY 2007) and to develop a committee to review the Executive Director Position compensation and benefits package by Adam Heinitz, seconded by Scott Dorman. 

Tom proposed a $750 increase for the Student Planning Guide publication due to expected added pages for the SD Dept of Labor career information.  Motion to approve by Scott Dorman, seconded by Travis Vlasman.

Lastly, Tom asked for funding up to $500 for Dave Krull, Andes Central’s high school counselor, to attend the NACAC conference.  Motion to approve by JoEllen Linder, seconded by Scott Dorman.

Committee Reports:

Planning Days Committee:  Tom proposed to no longer collect attendance data from individual colleges at Planning Days (# of sophomores, juniors, seniors seen at the event) as this information is not currently being used by DACAC, high school counselors, or colleges.  Board agreed.

There was discussion on adding “career clusters” to Planning Days for high school students to explore different career areas.  This could include having sessions with various speakers representing different career areas.  This would be especially beneficial for high school students who are undecided on a career area.

There was also discussion on having Planning Days during the spring as this would be especially useful for high school juniors and even sophomores as students seem to need the information that is distributed at Planning Days earlier in their high school careers.  Tom mentioned that DACAC currently hosts a spring Planning Days event at the Washington Pavillion in Sioux Falls.  He suggested that DACAC could invite some of the smaller high schools in the surrounding area to participate in the Sioux Falls Planning Days event in the spring and possibly even expand the event to accommodate these high schools.

The board discussed a need to market DACAC, especially the website, by including more college planning resources on the DACAC website. The main group to market to would include high school students and their parents.  Also, having a way to track how often the website was being visited and used would be necessary.  Some ideas for possibly promoting the DACAC website included: distributing magnets, pencils, etc. with the DACAC website on it at Planning Days and/or mailing flyers to high school students and their parents to encourage them to attend the Planning Day event in their area and to let them know about the DACAC website and the college planning resources on it.

There were no issues with the fall Planning Days schedule.

Motion to approve the Planning Days committee report and the suggestions above by Amy Crissinger, seconded by Adam Heinitz. 

Publications Committee: 

The following recommendations regarding publications were made:

1. Adding the contact information for each college’s Athletic Department and Disability Services/Special Populations Coordinator in the Counselor Directory and Student Planning Guide publications.  Since space is limited on each college’s page, removing the Registrar contact information as well as the Career Services/Placement Coordinator contact information was suggested since high school counselors, students, and parents typically do not require this information.

2. Adding a glossary of various tests including the COMPASS, NET, HOBET, CLEP, ACT and Residual ACT, TABE, AP, etc. to define the tests and explain what they are used for.  This information would be included in the Counselor Directory and Student Planning Guide publications.

3. Including the criteria for the two main SD scholarships – the Opportunities Scholarship and the Dakota Corps Scholarship – in the Counselor Directory and Student Planning Guide publications. 

It was also suggested that the various types of degrees be better defined in the Counselor Directory and Student Planning Guide publications.

The group discussed the importance of tracking information on where SD students go after high school (in-state colleges, out-of-state colleges, technical institutes, military, workforce, etc.).  Capturing this information would be difficult as students often change their plans after their initial post-secondary decision was made and documented.

Additionally, determining what contributed to the students’ post-secondary decisions (scholarships, locations, types of degrees/programs, etc.) would be useful information as well.  One suggestion was possibly sending out a survey to students sometime during their first year out of high school.  This survey could be sent out possibly around the “holiday break” time, asking students where they are, what they are doing, and why they made that decision.  It was recommended that a plan be developed to determine the best method for capturing this information.

Motion to approve the committee report, recommendations, and survey project by JoEllen Linder, seconded by Craig Peterson.

Professional Development Committee:

The question, “How can DACAC be a resource for counselors, parents, and students?”, was the focus of discussion.  One suggestion was adding college planning resources on the DACAC website for high school students and parents.  The committee also proposed the idea of having a DACAC contact person listed on the website for students and parents to contact with questions. 

To promote DACAC to high school counselors, the committee recommended having a DACAC representative(s) go into school counselor graduate classes and give a presentation about DACAC (what DACAC is, what DACAC does, etc.).  Many times, the New Counselor Workshop in the fall has been the first information that new high school counselors receive regarding college planning information.  Therefore, presenting about DACAC sometime during their graduate program would give soon-to-be high school counselors an early exposure to DACAC and college planning resources.

Another suggestion from this committee was having more awards at the DACAC-SD or DACAC levels that are similar to some of the national awards.  These awards could include high school counselors and admission representatives who are in the mid-level point in their career and have worked in the field for at least a few years.

Additionally, it was suggested that DACAC hold some state-level government relations meetings in various cities around SD.  This could include having round table discussions about issues such as: financial aid, high school curriculum, high school guidance counselor/student ratios, etc.

Lastly, ideas regarding the DACAC conference were explored.  In order to increase the number of break-out sessions offered at the conference, it was suggested that DACAC combine the annual conference with other states in the region in order to get more people to attend.  This may lead to not only more break-out sessions, but also better keynote speakers.  The annual conference could rotate among the participating states, so DACAC may host the conference every other year or even every third year, depending on how many other states were participating.  It was mentioned that getting SD high school counselors to attend the conference on a regular basis would be difficult if DACAC is hosting the conference in SD only every other year or every third year.

The timing of the conference was also discussed.  Having the conference in the springtime (May) was recommended as it would be a better time of the year compared to June for high school counselors.

Motion to approve committee report by Adam Heinitz, seconded by Travis Vlasman.

Nominations:

Nominees to terms expiring in June 2007:

At-Large – Charles (Tex) Claymore, School of Mines

At-Large – Travis Vlasman, NSU (re-nominated)

Secondary School - Mike Hawkinson, SF Lincoln HS (re-nominated)

Secondary School – Craig Peterson, Madison HS (re-nominated)

Technical Institute – Scott Dorman, STI (re-nominated)

The above are 3-year terms which would begin July 1^st.  Tom will send out a ballot at a later date.  Motion to approve nominations for SD Council by Adam Heinitz, seconded by Scott Dorman.

Nominations for Officer Positions:

Chair – Scott Dorman, motion to approve by Adam Heinitz, seconded by Amy Crissinger

Vice-Chair – Travis Vlasman, motion to approve by JoEllen Linder, seconded by Craig Peterson

Treasurer – Adam Heinitz, motion to approve by Scott Dorman, seconded by Craig Peterson

Secretary – Jacque Johnson, motion to approve by JoEllen Linder, seconded by Jeff Caldwell

Nominations for Committee Chair Positions:

Budget Committee, Bud Webb; Publications Committee, Jacque Johnson; Planning Days Committee, Tracy Welsch; Professional Development Committee, Sadie Hansen

Motions to approve nominations for Officer and Committee Chair positions by JoEllen Linder, seconded by Travis Vlasman.

Government Relations:  Travis noted that the trip to the NACAC Government Relations Conference in Washington DC is open to anyone who is interested in going.  It will be March 3–7.  Some of the main issues that DACAC-SD plan to discuss with SD representatives include financial aid resources, lower interest rates on student loans, Pell Grants, and access to college counseling.

Conference:  The DACAC conference will take place June 12-13 in Rapid City, SD.  It was mentioned that the conference usually includes many break-out sessions for “new” professionals, but not so many for those who have been working in the field for awhile.  A suggestion was made to seek out some break-out sessions that are specifically geared toward the advanced and/or mid-level professionals.

State Councils of DACAC:  A plan was discussed to suggest to the ND council that DACAC separate into two separate organizations.  If this fails, DACAC may operate as a separate sub-division of the SD Council.  A motion to work with ND on this issue by JoEllen Lindner, seconded by Amy Crissinger.

Other:  Tom mentioned that membership packets will be mailed out sometime in April.

Next Meeting:  The next DACAC-SD meeting will take place at the June conference in Rapid City.

Adjournment: Meeting adjourned at 2:30pm.

Respectfully Submitted by Jacque Johnson, Secretary

DACAC – SD Council Board Meeting

February 3, 2006 – Spearfish, SD, Spearfish Canyon Resort

Members Present:  Jeff Caldwell, Belle Fourche HS; Amy Crissinger, DSU;  Scott Dorman, STI; Adam Heinitz, Augustana; Jacque Johnson, STI; JoEllen Lindner, Presentation; Jackie Rans, Spearfish HS; and Tom Cool, DACAC.

Call to order:  Meeting called to order at 8:00am by Jeff Caldwell, Chair.

Budget:  Tom Cool reviewed the DACAC-SD Finances.  Tom noted that travel may be over budget as those expenses are not turned in until the end of the year.  Also, mailings may be more this year.  For income, there still some bussing costs due.  Overall, the budget is in good shape.

Planning Days:  The Planning Days Committee Report was approved.  Motion to approve by Adam Heinitz, second, Scott Dorman.  The following recommendations regarding Planning Days were made:

1.      Explore canceling the Miller and Sisseton programs due to low attendance.  If these programs do not cancel this year, attendance will be monitored.  If attendance continues to decline for these programs this year, they will be cancelled for the following year (2007).  If these programs do cancel this year, the attending high schools will be given the option to attend other Planning Day sites, and Tom will adjust the 2006 Planning Days schedule accordingly.

2.      Due to unanticipated additional expenses for the Sioux Falls Planning Day at the Washington Pavilion on March 22nd, the following recommendations were made:

a.       Authorize Tom to invite non-member, out-of-state colleges to the event for a $200 fee.  Motion to approve by Scott Dorman, second Adam Heinitz.

b.      Request a $500 contribution from banks and EAC.  Those who contribute will be allowed exhibit space on the ground floor of the Washington Pavilion on March 22nd.  Motion to approve by Adam Heinitz, second JoEllen Lindner.

c.       Approve the use of up to $1,000 in DACAC-SD funds if necessary to help with the event if other sources of income do not meet the Washington Pavilion expenses.  Motion to approve by JoEllen Lindner, second, Scott Dorman.

3.      Additionally, the University of Cincinnati request for membership was approved.  Motion to approve by Amy Crissinger, second Adam Heinitz.

Publications:  The Publications Committee report was approved.  Motion to approve by Amy Crissinger, second JoEllen Lindner.  The following recommendations regarding Publications were made:

1.      Raise the advertising fee from $150 to $250 for ¼-page ads in the Student Guide.  Offer these advertising spaces to in-state colleges on a first come, space available basis.  Any remaining spaces will be offered to out-of-state colleges.  If necessary, this could result in increasing the size of the Student Guide.

2.      Authorize Tom to add four additional pages to the Student Guide.  These four pages would consist of career planning information prepared by the SD Labor Market Information Center, if their publications are not funded for next fall.  This is subject to budget approval.

Professional Development:  The Professional Development Committee report was approved with no further recommendations.  Motion to approve by JoEllen Lindner, second, Jacque Johnson.

Leadership:  The board discussed nominees for terms expiring June 2006.  These are three-year terms, which start July 1, 2006.  The board candidates are:

A.     Private College Rep:  Adam Heinitz, Augustana (renew)

B.     At-Large College Rep:  Michelle Hoffman, BHSU

C.     At-Large College Rep:  Shawn Helmbolt, SDSU

D.     School Counselor Rep:  Jeff Caldwell, Bell Fourche HS (renew)

E.      School Counselor Rep:  Sherri Bruinsma, Wessington Springs HS

The vote on board officers and committee chairs will take place at the April meeting. However, suggestions included Scott Dorman for Chair-Elect-Elect, Jacque Johnson for Secretary or Publications Chair, and Sadie Hansen for Professional Development Chair.

Additionally, the board is asking the Governance Committee (Chaired by Past-Chair Janell Oberlander) to discuss and report back on the following:

A.     By-laws Amendment to permit Secretary to be a non-board member (same as Treasurer).

B.     By-laws Amendment to allow proxies of absent member to be given to ex-officio members who otherwise do not have a vote.

C.     The relationship of the state councils and DACAC, and whether we should break into three separate organizations.

Government Relations:  The board is asking Tom Cool to work with Travis Vlasman and others to further explore a state-supported student loan program as proposed by the DACAC Government Relations Committee. 

Conference Planning:  Tom mentioned that presenters are still needed for the 2006 Conference on June 15-16 in Fargo.  Those interested in presenting should contact Heather Solberg.

Next Meeting:  The next meeting will take place during the conference in June.

Adjourn:  Motion to adjourn by Scott Dorman, second, Jacque Johnson.

 Respectfully submitted,

Jacque Johnson, Secretary

South Dakota Council - Executive Board Meeting

Tuesday, June 14, 2005 - Aberdeen, SD

Members Present:  Janell Oberlander, WDTI; Travis Vlasman, NSU; Scott Dorman, SETI; Adam Heinitz, Augustana; Cathy K. Nelson, Lake Preston HS;  Art Hagg, O’Gorman HS; Amy Crissinger, Dakota State; Bud Webb, LATI; and Tom Cool, DACAC.

 Call to order:  Meeting called to order at 5:00 p.m. by Janell Oberlander, Chair.

 Budget:  Bud Webb and Tom Cool reviewed the current financial report and budget committee recommendations (on file). Tom reported final cost for the “audit,” just the accountant, was about $1400.  Tom continues to explore with an attorney some filing concerns on the retirement fund.  Insurance coverage for the executive director may become an issue over the next few years.  At present, no coverage is provided. Everything else is in good order with no red flags.

 The board approved the budget committee report, plus a recommendation by the Executive Board to give a 4% increase for the Executive Director salary.

 Tom also noted he will be exploring purchase of an LCD projector for use at various programs.  He said this can be paid for through the technology fund in which the board has previously approved setting aside $1,000 per year in fall workshop income.

 Membership Dues:  A recommendation from the budget committee of a 10% increase in membership dues was discussed. This would only be for in-state membership as out-of-state membership was just increased to $500 two years ago. The policy states that we must maintain a reserve of 50% of the annual budget.  We must continue to look at our reserves on an annual basis to maintain that reserve.  Also, we have not increased regular membership dues for the past few years.

 There was some hesitation voiced about raising dues just to raise dues.  The matter will continue to be monitored by the budget committee.

 ND/SD Issues:   Tom noted that for the last two years the combined budgets of DACAC and the two state councils were reported to the IRS as one account, even though each group is maintaining and approving separate budgets.  As a result, the combined budget total has exceeded $100,000, requiring a more complex reporting system.  Also, legally the overall DACAC board is responsible and has technical control of all budgets, even though the state councils have indicated little interest in surrendering this authority.

 Tom also noted that one recommendation of the accountant was to combine all accounts into one.  The accountant furthering recommended that the ND executive director should be paid a salary as an employee rather than given a lump sum as an independent contractor.  This will further complicated the reporting process, as ND has a state income tax and different withholding requirements.

 The question will need to be explored in the coming year whether we need to go back to three budgets and three separate organizations: SD Council, ND Council and DACAC.  DACAC and SD funds are currently in one bank account.  ND maintains its own account.  Breaking apart the accounts and organization need not affect programming but will probably need to be handled with advice from a lawyer..

 Do members understand the break down between the three groups?  What can we do to educate them?

 Executive Director Evaluation:   Evaluations for Executive Director are overall positive.  General consensus that our region benefits by having Tom work for all of us.  The continuity is extremely helpful and beneficial to the state.

 Some areas to look at:

        -- Do we need to update some of the publications?

        -- Add SD Opportunities Scholarship Information.

        -- Should we add a calendar with check off/check list information?

 Need feedback from the high school counselors.  Tom will address this issue at the fall workshops.

            How are the publications used?

            What should we change?

 Junior Survey:  Good participation!  This is voluntary.

 Request for College Loan Corp membership:  Approved.

 Planning Days:  Military may be an issue this year.  Tom will send a reminder on rules and sanctions.

 Tom is still working on a bus charter for the Mobridge/Lemmon planning day as Jackrabbit Charter is closing..

 New Leadership:  The board discussed officer and chair positions and approved the following for the 2005-06 year (Starting July1):

 Officers:

        SD Chair: Jeff Caldwell, Belle Fourche HS

        SD Chair-Elect: Brandi Tschumper, Mount Marty College

        Secretary: Jacque Johnson, Kilian Community College

        Treasurer: Adam Heinitz, Augustana College

 Standing Committee Chairs:

        Budget:  Bud Webb, Lake Area Tech

        Planning Days: Tracy Welsh, SDSU

        Publications: Cathy K. Nelson, Lake Preston HS

        Professional Development: Sadie Hansen, Platte HS

 Retreat:  Board discussed setting a SD Council Board Retreat.  It was felt it needs to be before April as contracts are out in April.  Mid January to early February was suggested.  Tom will check on Spearfish Canyon Resort as a possible site.

 Adjourn:  Motion to adjourn by Travis, second, Adam.

 Respectfully submitted,

Janell Oberlander, Chair and Acting Secretary

DACAC – SD Council Board Retreat Meeting

Thursday, January 27, 2005 at 11:00 a.m.

Chamberlain Cedar Shores Resort

• DACAC can apply for a $500 NACAC President Council grant with the deadline of February 1st.

o At-Large Post-High Representative: Brandi Tschumper from MMC (2nd term)

o At-Large Post-High Representative: JoEllen Linder from PC (1st term)

o Public College Representative: Amy Crissinger from DSU (1st term)

o School Counselor: Cathy Nelson from Lake Preston (1st term)

o School Counselor: Jackie Rans from Spearfish (1st term)

South Dakota Council - Executive Board Meeting

Thursday, March 18, 2004 - Chamberlain, SD

Present - Missy Herr-Valburg, Jeff Caldwell, Susan Watton, Travis Vlasman, Brandi Tschumper, Bud Webb, Laura Miller, Donna Carlson, Tom Cool, Mike Hawkinson.

Called to order by Chair Missy Herr-Valburg. Because there is not a quorum, Tom will send out and email for motions to be voted on.  (NOTE:  Subsequent approval for actions taken were received from Pam Tiefenthaler and Adam Heinitz.

1. Agenda: A motion to approve the agenda for the SD Executive board meeting was made by Bud Webb, seconded by Travis Vlasman. Motion carried

2.  Minutes from the February 7, 2003.  Dakota ACAC Executive Board were reviewed. Please note the correction that Susan Watton is at National American University. A motion to approved the minutes with the correction was made by Brandi Tschumper, seconded by Susan Watton. Motion carried.

3.  Report by SD Council Chair: DACAC Board wants retreat this spring and to have new and old board members attend. The new SD Council chair becomes member of DACAC Board. Every third year the chair has been a HS Counselor, but not essential. The 2004 NACAC conference is in Milwaukee. We need to encourage members to attend this opportunity and look for grants or options to help pay or defray costs.

4. Budget/Finance Report was given by Bud Webb: The committee eliminated accounts not being used. A recommendation to increase dues for out-of-state colleges will be $500. The reserve is in good shape as well as the financial state of the SD Council. There is an increase cost in production of the wall chart with a decrease in amount spent on directory because it will be published on the website. The committee recommends increasing the Director salary by 4%.

     The committee recommended that Tom and Bud consult with an accountant about separating the finance reporting for DACAC, the SD council and the ND council for the IRS standing and annual report. ... The SD council felt it is necessary to consult an accountant with expertise in partnerships of organizations. ... Bud and Susan volunteered to meet with accountant and Tom regarding the organizational concerns.

      A motion to approve Budget Report (Full report of committees on file) and Recommendations was made by Travis Vlasman, seconded by Brandi Tschumper. Motion approved.

5. Professional Development Report  Laura Miller reported that the Fall Guidance workshop evaluations were positive. The committee recommended that the afternoon session be devoted to College Planning. Donna suggested looking into offering the workshop for professional credit renewal through NBCC and SD board of Counselor Examiners. A motion to approve the Professional Development report was made by Susan Watton and seconded by Brandi Tschumper. Motion carried.

6. Planning Days Report.  Dates have been set and confirmed for first and third weeks.  The Rapid City day may start later because Rapid City schools have two hour late start that day.  Final confirmation of the RC program is still waiting.  Sioux Falls will try the Pavilion again next year. New idea to offer  mini-sessions on financial aid and other topics. It was suggested combining career day and planning day for fall 2005. This has been successful in Mitchell and may increase involvement for Sioux Falls Public schools. We might use Sioux Empire fair grounds to get both programs on same campus. Mike Hawkinson, now Lincoln High school counselor, and Scott Fossum of MTI used this in Mitchell with much success. Tom, Mike and Scott have met with the Sioux Falls School District Career Expo committee to discuss moving their spring program to fall.  A motion to approve the Planning Days Report was made by Travis Vlasman, seconded by Jeff Caldwell. Motion carried.  (Full copy of report on file)

7. Publications Report.  It was suggested including information on the difference between ACT and SAT. It was also suggest to include a listing for USDSU in directory. This will be listed in the phone number section. The committee recommended to eliminate the counselor photo directory and put it on web. Counselors would mark on their update card to be included in this and permission to use their picture. A motion to approve the Publications report by Susan Watton, seconded by Brandi Tschumper. Motion approved.  (Full copy of report on file.)

8. Nominations Committee Report.  The committee asked the council to approve nominations and to vote by email. The board positions are selected by board. All persons nominated have been called and they agreed to nomination. Jeff Caldwell stepped down from the chair position and will be chair elect for next year. Janelle Oberlander has agreed to take the Chair position for next year. Brandi Tschumper was nominated for the secretary position. A motion to approve Board positions and nominations for members was made by Donna Carlson, seconded by Susan Watton. Motion carried.

      (Copy of full report on file.)

9. Executive Board Report: Do we wish to continue with RHS program next year? Mike Hawkinson will have a conversation with RHS counselors. ACT and SAT have been asked about participating in planning days. There has been a request for memberships by U.S. Coast Guard and the College Board. Tom discussed the possibility of taking a bus to Milwaukee. The estimated cost would be $ 2,300 and the driver’s room. The bus is a 47 passenger. Missy will look into doing a grant so we could offer this at a reduced rate and encourage more counselors to attend. If we did not get a grant the SD council could absorb cost. A suggested schedule for the bus would be to leave Sioux Falls on Thursday morning and possibly return Saturday night after the social. We need to reserve the bus by July 1. The board directed Tom to check with SD counselors to see if there is sufficient interest for a bus. SiTanka University didn’t pay their dues in August but paid later. There is question regarding the status of the school. Tom will check with North Central to see if SiTanka is accredited. The Board directed Tom that is SiTanka’s dues are not in by August 1, don’t include them in the directory. A motion to approve the Executive Directors report was made by Brandi Tschumper, seconded by Travis Vlasman. Motion carried. (Copy of full report on file)

10. A recommendation was made to cover up to $500.00 of Jeff Caldwell’s expenses for the NACAC conference. A motion to approve the SD Council to cover up to $500.00 of Jeff Caldwell’s expenses for the NACAC conference was made by Susan Watton, seconded by Donna Carlson. Motion carried.

11. A motion was made by Brandi Tschumper to have Susan Watton and Bud Webb work with Tom on a job description for the Executive Director and have it to the Executive board within 60 days. From that job description an objective evaluation would be created. The motion was seconded by Travis Vlasman. Motion carried.

12. A motion to refer the minutes to the absent Executive Board members to take action on the motions was made by Susan Watton and seconded by Jeff Caldwell. Motion carried.

13. A motion was made by Jeff Caldwell, for DACAC to pay for lunch for the Executive Board. Seconded by Donna Carlson. Motion carried.

14. A motion to adjourn was made by Susan Watton and seconded by Jeff Caldwell. Motion carried. Meeting adjourned.

Respectfully submitted

Donna Carlson, Secretary

South Dakota Council Executive Board

Dakota ACAC – SD Council Meeting

April 10^th, 2003 – Rapid City, SD

Executive Board Members present:  Tracy Welsh – Chair, Missy Herr-Valburg – Chair Elect,   Brandi Tschumper, Travis Vlasman, Janell Oberlander, Stephanie Moser,

Non-voting Executive Board Members present: Tom Cool – DACAC Executive Director, Darrell Borgen – Planning Days Chair- Larry “Bud” Webb – Budget Chair

SD Council Members present: Jason Christensen, Sara Neys, Mark Dunn, Katie Larsen, Michelle Ehlebracht, Heather Solberg, Haley Hubregtse, Corey Rost, Alan Fischer, Adam Heinitz, Amy Crissinger    

Guest:   Sandy Behrend – NACAC President

Tracy Welsh called the meeting to order.  Members introduced themselves. 

Agenda items:

A.     Executive Director Report – Cool provided a document with both the Executive Director’s report and SD Council budget report attached.  Items discussed:

o       SD Planning Days – a $500 scholarship will continue to be awarded each week.  Fines will be assessed to institutions that cancel with less than a weeks notice and without sufficient reason.  Ideas to promote attendance at the Yankton program are welcome.  SF Roosevelt program will be held in the spring.  Suggestions are welcome for the Power Point presentation. A bus will again be arranged for the Lemmon and Mobridge programs.  A request for a Arts/Music/Science program at the Washington Pavilion has been referred to the Board for discussion.

o       Fall Workshops – Dates are yet to be determined.

o       New Professionals Workshop – SD and ND Councils will coordinate programs this August.

o       Annual Conference – 2004 conference will be held in Bismarck, ND.  Sioux Falls, SD is a possible location for the 2005 conference.

o       Publications – No major changes planned.

o       By-Laws – New by-laws were adopted this past year for DACAC and each of the Councils.

o       Government Relations – A fact book was distributed to SD legislators, the state Board of Regents, the state Board of Education and SD congressmen.

o       Memberships – Two colleges have requested associate membership.  Tribal colleges are needed.

o       Bus Tour – A summer bus tour for counselors has been referred to the Board for discussion.

o       Junior Survey – Results should be sent to institutions in June.

Crissinger moved, Heinitz seconded for the report to be approved.  Motion passed.

B.     Budget Report – Webb gave report.  Moser moved, Vlasman seconded to approve the report.  Motion passed.

C.     DACAC/Council Set-up – Cool explained how DACAC and the SD and ND Councils are set-up and coordinate activities.

D.     Adjournment – Webb moved, Heinitz seconded for the meeting to be adjourned.  Motion passed.

Respectfully Submitted,

Amy S. Crissinger, DACAC Secretary/Treasurer

South Dakota Council of the Dakota ACAC

Executive Board Meeting Minutes

February 7, 2003

I. Agenda approved. Motion made by Moser, second by Caldewell, passed.

II. Call to order by Tracy Welch, Chair

III. Motion to approve minutes from April, 2002, DACAC meeting by Tschumper, second by Gauer. Passed.

IV. Budget/Finance Report - Army owes $600 dues. Review budget next meeting. Discussed moving bank account from Wells Fargo.  Motion to approve finance report by Valburg, second by Oberlander. Passed.

V. Presidents Report/Comments none

VI. Executive Directors Report - Refer to Committee reports, nothing additional to add.

VII. Committee reports - Motion to approve committee reports by Moser, second by Gauer. Passed.

Nominating Committee - Shelly Gauer

            Members going off in 03: Stephanie Moser at large college; Susan Watton at large college

Glenda Nedved Secondary school; Jeff Caldewell Secondary School; Nancy Davidson Treasurer Private College

             Nominations for replacements;

                        Public College - Joe Mueller SD School of Mines

                        At large college - Susan Watton, National College

                        At large college - Adam Heinitz, Augustana (treasurer)

                        Secondary school - Jeff Caldewell

                        Secondary school - Sadie Hanson Platte; Kim Goebel, Gettysburg

Chair elect - Jeff Caldewell, Belle Fourche 

Secretary - Donna Carlson, O’Gorman

Treasurer - Adam Heintz, Augustana

A motion to the board by S. Moser. Members that cancel or do not show for programs for which they are registered without a one week notice and proper justification (a letter from the representative’s supervisor) will be assessed a fine of a one year membership effective fall of 2003. The fine will be payable with the next year’s membership. Appeals will be reviewed by the SD Council Board of Directors. Their decision will be final. Seconded by S. Gauer. Motion carried. The board directs the executive director to notify institutions of this policy change. 

A motion to the board by S.Gauer. Individual membership requests for programs affiliated with a current member should be directed to the institution they are with and are not eligible for individual membership. Motion seconded by J. Oberlander . Motion carried.

Other Business – A motion to the board by M. Valburg for the board to pay for the evening meal. Seconded by S.Moser. Motion carried.

Future meetings were discussed. Rotate the retreat with the conference. Midyear meeting in July with new board in place. Meet from  noon to noon midstate.

Motion to adjourn by B Tschumper. Seconded by J.  Oberlander. Motion Carried

Respectfully submitted,

Donna Carlson, Secretary

For more information, check with the DACAC Executive Director, Tom Cool: dakota@augie.edu

Send mail to dakota@augie.edu with questions or comments about this web site.
Last modified: May 01, 2008